General Responsibilities:
Ø Assist the Purchase and Store Manager in all Management reports for the Resort by ensuring timely availability of the same as required.
Ø Responsible for daily operations of the Purchase Department in an orderly manner.
Ø Follows immaculate grooming standards in line with the resort’s grooming policy.
Ø Possesses good product knowledge including types of rooms, resorts facilities, restaurant operational hours, special functions and events held at the resort.
Ø Should be well versed in the departmental BRISOP (Brand Rosetta Integrated Standard Operating Protocols).
Ø Conduct self in a professional manner at all times.
Ø Maintain professional confidentiality and never disclose any information about guests and the company.
Specific Responsibilities:
Ø Assist the operational departments through local purchases on day to day basis.
Ø Identifying requirements for goods, materials, and services.
Ø Research potential vendors and identifying the most reliable ones.
Ø Negotiates price with vendors.
Ø Establishing and reviews the order quantities of purchased products.
Ø Writing requests for bids and awarding supply contracts.
Ø Coordinating delivery with the vendors against available storage capacities.
Ø Product testing and quality control.
Ø Managing budgets and payments for procurement.
Ø Other duties as and when assigned by the Manager – Purchase and Stores.
Ø Compare and evaluate offers from suppliers
Ø Negotiate contract terms of agreement and pricing.
Ø Track orders and ensure timely delivery.
Ø Enter order details (e.g. vendors, quantities, prices) into internal databases.
Ø Maintain updated records of purchased products, delivery information, and invoices.
Ø Prepare reports on purchases, including cost analyses.
Ø Monitor stock levels and place orders as needed
Ø Coordinate with warehouse staff to ensure proper storage
Ø Attend trade shows and exhibitions to stay up-to-date with industry trends
